time@work expense@work

Timesheets

Record Project, non-Project and absent time using time@work’s flexible Timesheet module.

Submit, by week, fortnight, month or other period.

Calculate costs, fees and inter-departmental charges using your own rules for employees, roles, departments, projects, clients, companies, etc.

Route timesheets for authorization, with conditional additional authorizations.

Link Timesheets to Attendance Forms to record start, end, and absent times.

Submit and authorize timesheets using:

  • The browser-based Professional Services Workbench, which works directly on the time@work SQL database, or
  • The time@work Timesheet Client which operates on timesheets transmitted as email attachments

(Additionally, permitted Users of time@work Maintenance can use direct Timesheet Entry to enter timesheets and authorize them on behalf of Employees. This is especially useful when absence is unplanned or sudden.)

Timesheets

Timesheets in time@work enable Employees to enter time against Projects (and Tasks, and Activities). After submission and (optional) authorization time@work executes a sequence of up to 20 user-defined calculations which start with the time entered in each cell to derive such values as Fees, Taxes, Costs, Inter-departmental, Inter-company and other charges, as well as values useful for management reporting.

Key features:

  • User-definable Timesheet Periods
  • User-definable Day Types (Working Day, Holiday, etc.)
  • Multiple Calendars based on Day Types
  • Calendars at Company Level and Employee Level
  • Multiple Timesheet Types, allowing:
    • Multiple Entry Units (Hours, Minutes, Days, etc.)
    • Optional analytical columns
    • Multiple Calculation Sequences based on entered time
    • Optional Role entry
    • Optional enforcement of Standard Hours
    • Optional entry of Status (e.g. Charge, Free of Charge, etc.)
    • Optional enforcement of Notes entry
  • Optional enforcement of Notes entry at Employee, Client, Project, Task, and Analysis level
  • Optional entry of Role
  • Optional entry of time at Project or Task Level
  • Detailed control of Projects available to each Employee for time entry
  • Optional timesheet authorization
  • Optional capture of 'overbudget' or 'near budget' conditions
  • Optional partial submission
  • Rules-based validation of entry fields